How To Write A Letter To Schedule A Meeting . Scheduling a meeting option 2: Describe the purpose of the meeting. 50 Great Meeting Request Email Samples 📧 ᐅ TemplateLab from templatelab.com I’m scheduling an hour in for this meeting, during which i’m hoping to discuss the following with you: Setting up a business meeting with someone you haven’t met is tricky. Sample memo letter to call for a meeting in an institute to the heads of all departments / staff members, your institute name.