How To Write A Letter To Whomever It May Concern . The best greeting on a cover letter is “dear” followed by the recipient’s title and last name. Always follow to whom it may concern with a colon. To whom it may concern from www.slideshare.net Sender’s address (in case the letter is not written on a letterhead) date (with month and year) ‘to whom it may concern’ name of the recipient’s organization recipient’s address salutation (in this case, you will have to use ‘dear sir or madam’) It’s also more appropriate to follow the phrase with a colon rather than a comma. In the second line, state the designation of the employee.