How To Write A Letter To Landlord Requesting Repairs . Maintenance request for apartment (apartment number) dear (landlord or management), i am writing to inform you of (repair that needs to be made — plumbing, hvac, electrical, appliance, etc.) and to request that it be repaired. The letter should be dated, because the tenant will be requesting the repairs be done within a certain time from the date of the letter. Sample Landlord Letters to Tenants Beautiful Giving Notice to Landlord from www.pinterest.com A tenant uses a tenant repair request letter to notify their landlord or property management of any repairs that are required at their rented property. Write a letter to publishers, protesting against some. The pipe to the kitchen sink has begun to leak.